Editbot Privacy Policy

Last updated: November 5, 2026

This policy explains what Cover Letter Copilot, LLC ("Editbot", "we", "us") collects when you use the Editbot app (for Mac and Windows), its editing skills, geteditbot.com and the Editbot subscription, and what we do with it. We are responsible for (the "controller" of) this data. Contact: hello@geteditbot.com.

The short version

• Your videos stay on your computer, except diagnostics and what you send to support. While Editbot is in early testing, it sends us diagnostics unless you turn them off in the app's ⋯ menu (see Diagnostics when an edit fails below). When an edit fails: that video, Editbot's working copy of it, the transcript, the edit's files and its logs. When a final video finishes: that finished video, the preview pictures, its checks and timings and the end of its logs. We delete them after 30 days. Apart from that, we get a video only if you choose Send this video to support for it and press Send: then a smaller copy of that one video, its edit and its logs, Editbot support alone looks at it, and it's deleted after 14 days.
• The editing runs on your own Claude account, which is Anthropic's service. What Claude works on goes from your computer to Anthropic under Anthropic's privacy policy, not to us.
• We collect what we need to run your account: your Google name, email and photo link, your computers, your subscription status, crash reports and how far each video got (both on unless you turn them off in About), and the problem reports and feedback you choose to send.
• We don't sell your data or share it for advertising, and we don't use your videos to train anything.

Diagnostics when an edit fails

While Editbot is in early testing, it sends us what we need to find and fix problems. When an edit fails: the video you added, Editbot's working copy of it, the transcript, the edit's files and Editbot's logs. When a final video finishes: that finished video, the preview pictures, its checks and timings and the end of its logs. When a preview finishes: the preview pictures, its checks and timings and the end of its logs. Only the Editbot team sees them, and we delete them after 30 days. To stop it, open the ⋯ menu and turn off Send diagnostics when an edit fails.

The choice is saved for your account, so it holds on every computer you sign in on. Once you turn it off, nothing more is sent, and anything still on its way is deleted. The app shows you a notice about this once before it sends anything.

What we collect

what	why	where it comes from
Account: email, name, Google account id, profile-photo link	to sign you in, show who's signed in, send receipts and notices	Google sign-in
Computers: a device id we issue, your computer's name (e.g. "Ben's MacBook Pro"), when it was added and last used	to let you use up to 2 computers and sign one out	the app, when you sign in and each time it checks your subscription
Subscription: Stripe customer id, plan, status, paid-until date, and when you agreed to the Terms at checkout	to know whether Editbot may edit, and to show what you agreed to	Stripe. We never see or store your card number
Problem reports	to fix a problem you reported	only when you press Report a problem, after the app shows you the whole report: app, Electron, macOS, Claude and editing-skills versions and Claude profile name, chip type, free disk space, account status, your email masked (b…@gmail.com), your Editbot videos folder path (your user name replaced by ~) and the last lines of Editbot's own logs (video names replaced by a short code). We link it to your account and computer. Never video, transcripts or sign-in tokens
Crash reports	to fix crashes and failed Claude sign-ins	the app, automatically unless you turn it off in About: the error, where in Editbot's code it happened (for a sign-in that went wrong: which Claude profile Editbot used, whether Claude says it's signed in and on which plan, and the words on Claude's screen that asked, never your Claude email), version numbers and Editbot's own last log lines, with your email masked, folder and video names hidden and sign-in tokens removed. We link it to your account (when signed in) and computer. Never video, transcripts or chats. At most 10 a day
Progress of your videos	to see where editing gets stuck or fails, and to fix it	the app, automatically unless you turn it off in About (the same switch as crash reports). When a video is added, which editing step it reached (for example "cutting the take"), whether a preview or the final video finished or stopped, and the editing skills' own reason when one stopped (which check failed and where in the take, for example "phrase restarted at 9.80s"), the kind of error, the time, and the app and editing-skills versions. Each video is named by a short code, never by its name. Before anything leaves your computer, the words you said (anything the reason quoted), file names and folder paths, emails and sign-in tokens are taken out. We link it to your account and computer. Never video, transcripts, chats or files. At most 100 a day
A video you send to support	to see exactly what went wrong with that video, reproduce it and fix it	only when you choose Send this video to support (on a video that stopped, or in Report a problem) and press Send, after the app shows you what's sent, who sees it and how long we keep it. Every time, for one video. What's sent: that video's working copy made smaller (720 pixels on its short side, at most 200 MB), its edit (project.json, edit.json, plan.json), its editing state and the editing skills' logs for it, in one zip; in those files your user name in folder paths is replaced by ~ and sign-in tokens are removed. The words you say in the video are in it, because the video is. Never your other videos, your original file or any other file on your computer. We link it to your account and computer. Only Editbot support can open it (a private storage area; each download link lasts 5 minutes). At most 3 a day
Diagnostics when an edit fails or finishes	to reproduce a failed edit and fix it; for a finished one, to see that the result looks right	the app, automatically unless you turn it off (⋯ menu, Send diagnostics when an edit fails; saved for your account), while Editbot is in early testing, and only after the app has shown you a notice about it once. When a preview or a video fails: the video as you added it (your original file) and Editbot's working copy of it when that's under 500 MB, the transcript, the edit's files (edit.json, its segments, timings, checks and timeline), the editing state, the preview pictures and every log Editbot's editing skills wrote for that video (each up to 5 MB, the newest part). At most 2 GB: above that your original file stays on your computer. When a final video finishes: that finished video, the preview pictures, its checks and timings and the end of its logs. The finished video is sent whole, up to 2 GB, with its first frame as a picture. When a preview finishes: the preview pictures, its checks and timings and the last 200 lines of each log, at most 2 MB, never a video. A video we already hold from you isn't sent again. In the text files your user name in folder paths is replaced by ~ and sign-in tokens are removed; the words you say are in the transcript and the videos. We link it to your account and computer. Only the Editbot team can open it (a private storage area; each download link lasts 5 to 10 minutes). At most 10 failed and 40 finished edits a day
Feedback	to read what you told us, and to reply if you asked us to	only when you press Send it in Send feedback, after the app shows you the whole message: your note, the email you add if you want a reply, the editing-skills version, your macOS version and chip type, and for your latest video its template, its stage and which of its checks failed. We link it to your account and computer. Never video or transcripts
Server logs	to run, secure and debug the service	every request to geteditbot.com: IP address, time, the page or API called and, when signed in, your account email or account id
Emails you send us	to answer you	you

What stays on your computer

• Your footage, audio, transcripts, edits and finished videos, except the diagnostics sent when an edit fails or a final video finishes (unless you turn them off) and a video you choose to send to support (below).
• Your Claude sign-in. You connect Claude on Anthropic's own page and Claude Code keeps it on your computer. We never see it.
• What you say to Claude, and what Claude says back.
• Feedback that couldn't be sent (for example while you're offline). Editbot saves it as a file in your videos folder and sends it nowhere unless you send that file to us.
• Usage-limit readings. To show how much of your Claude plan a video used, the app reads Claude Code's own usage files on your computer and the timestamps (never the contents) of your other Claude Code sessions. These stay on your computer.

What leaves your computer, and where it goes

• To us (geteditbot.com): your sign-in, your computer's name and device id, subscription checks, downloads of the editing skills and music (so we see when your account downloads them), crash reports and the progress of your videos (unless you turn them off in About), diagnostics when an edit fails or a final video finishes, including those videos (unless you turn them off in the ⋯ menu), and the problem reports, feedback and videos you choose to send to support. Diagnostics and a video you send go straight from your computer to our private storage at Supabase.
• To Anthropic, through your own Claude account: your take's transcript, still frames from it, the edit plan and the requests you make in the editor. Anthropic handles this under your agreement with them. Anthropic isn't our service provider.
• To Google: when you sign in; when the app or your account page loads your profile photo from Google's image server; and when the app's window and geteditbot.com's pages, including this one, load their typeface from Google Fonts.
• To Stripe: when you subscribe or manage billing, on Stripe's own pages. We give Stripe your email and name to set up your customer record. Stripe collects your card and billing details itself.
• To GitHub: when you download Editbot, and when the app checks for and downloads updates. GitHub sees your IP address and app version.
• To the places setup downloads from: Anthropic (the Claude Code installer), Hugging Face (the speech-to-text model), PyPI and npm (pinned, checked versions), Homebrew, and Remotion's browser download used for rendering.
• To a website you name: when you ask for a web page or a company's logo in a video (or say yes when Claude asks to show one), the app fetches it from that site, the way a browser would. Logos can also come from Simple Icons (cdn.simpleicons.org) and Google's favicon service.
• To OpenRouter, only if you add your own OpenRouter key to generate pictures.

Each of these companies handles what it receives under its own privacy policy.

Our service providers

These process data for us, only on our instructions: Google (sign-in), Stripe (payments), Supabase (account database and private storage for diagnostics and videos sent to support, United States), Vercel (hosting for geteditbot.com and the account service, United States) and Resend (the emails we send you about your subscription, United States). We share data if the law requires it, or to protect people's safety or our rights. If Editbot is sold or merged, your data moves with it under this policy.

How long we keep it

• Account and device data: while your account is open. When you delete your account we erase it within 30 days.
• Billing records: as long as tax law requires, typically 7 years. That includes when you agreed to the Terms at checkout.
• Problem reports and feedback: 30 days.
• Crash reports: 90 days, to tell a crash that keeps coming back from a new one.
• Progress of your videos: 90 days.
• A video you send to support: 14 days from when you sent it, then the file is deleted. We keep the record that one was sent (when, its size, the app version, never the video) for 90 days after that. Deleting your account deletes the videos you sent at once.
• Diagnostics when an edit fails or finishes: 30 days from when they were sent, then the files are deleted. We keep the record that they were sent (when, the sizes, the versions, never the files) for 90 days after that. Deleting your account deletes them at once.
• Server logs: 30 days.

Your choices and rights

• See and manage your account, sign a computer out, manage billing or delete your account at geteditbot.com/account. Deleting cancels your subscription, signs out your computers and erases your account data, except billing records we must keep.
• Ask us for a copy of your data, or to correct or delete it: hello@geteditbot.com. We reply within 30 days.
• Problem reports, feedback and videos sent to support are always your choice. Nothing is sent unless you press Send, and a video is sent only for the one video you chose, each time. To have one deleted before its 14 days are up, email hello@geteditbot.com with its reference (SV-…).
• Turn off diagnostics when an edit fails in the ⋯ menu (Send diagnostics when an edit fails). It's saved for your account; nothing more is sent, and anything still on its way is deleted. To have what was sent deleted before its 30 days are up, email hello@geteditbot.com.
• Turn off crash reports and progress in About. Reports already kept on your computer are then never sent, and nothing that happens to your videos while it's off is sent later.

If you're in the EU, UK or Switzerland

Legal bases. We use your account, device and subscription data to perform our contract with you. We use crash reports, the progress of your videos, diagnostics when an edit fails or finishes, problem reports, feedback, videos you send to support and server logs on our legitimate interest in running, fixing and protecting Editbot. We keep billing records to meet legal obligations.

Your rights. You can ask for access, correction, deletion, restriction or portability, and object to processing based on legitimate interests. You can complain to your data-protection authority.

Transfers. We're in the United States and store data there. Where required, we rely on our providers' EU-US Data Privacy Framework certification (and UK and Swiss extensions) or Standard Contractual Clauses.

We don't make automated decisions about you that have legal or similarly significant effects.

If you're in California or another US state with a privacy law

We don't sell your personal information or share it for cross-context behavioural advertising. We collect the categories listed above: identifiers, commercial information (your subscription), device and internet activity (computer name, server logs), and audio and visual information (videos and transcripts sent as diagnostics or to support). You can ask to know, correct or delete what we hold at hello@geteditbot.com, and we won't treat you differently for asking.

Security

• Data in transit is encrypted (HTTPS).
• Your Editbot sign-in on your computer is encrypted with a key kept by the system (the macOS Keychain, or Windows' own data protection).
• Our database is protected by default-deny access rules.

Children

Editbot isn't for anyone under 18, and we don't knowingly collect their data. If you think a child has given us data, email us and we'll delete it.

Changes

If we change this policy in a way that matters, we'll tell you by email or in the app before it takes effect.

Contact

Cover Letter Copilot, LLC · hello@geteditbot.com